Clock-in and rotas for care teams
Care teams work days, nights and short-notice cover. KiteClock gives staff an easy way to clock in, gives you a rota that checks rest between shifts, and gets the hours right for payroll.
Free for up to 10 people, with every feature. Not a trial.
How it works
Clock in at the home
On a shared tablet by the staff room with a personal PIN, or on staff's own phones.
Plan and cover
Publish the rota, post open shifts for cover, and approve swaps.
Approve the hours
Nights split at midnight for pay, breaks checked, approved hours to payroll.
A kiosk in the staff room
A tablet at the staff entrance becomes a kiosk for the home. Each carer taps their name and their own 4-digit PIN, with lockouts after wrong guesses, and no personal phone is needed.
Staff who prefer their phone can clock in by GPS against the home's fence.
- Kiosk with PINs
- Or phones with GPS
- No photo or location at the kiosk
Nights and cover without the spreadsheets
Night shifts stay whole across midnight and are split at midnight for pay. Rota checks warn about rest between shifts, the 48-hour average and breaks over 6 hours.
When someone can't make a shift, post it as an open shift for others to claim, with your approval, or arrange a swap.
- Rest-period checks
- Open shifts and swaps
- Short-notice changes marked
Good to know
Holiday
5.6 weeks, pro rata, and 12.07% for bank and irregular-hours staff, building up during sick and family leave.
Sickness
Sick leave recorded as its own leave type, with fit note photos, and sent to payroll by type.
Not a care plan system
KiteClock is for staff time and rotas. It doesn't hold resident or care records.
Works with
Questions
Can carers clock in without a smartphone?
Yes. A tablet in the home can be a kiosk; each person clocks in with their own 4-digit PIN.
Does it handle night shifts?
Yes. A night shift stays as one shift and its hours are split at midnight UK time for pay.
Can staff pick up extra shifts?
Yes. Post open shifts in the rota for staff to claim, with your approval if you want it.
Does KiteClock store resident information?
No. KiteClock is for staff clock-in, rotas, timesheets and leave. It doesn't hold resident or care records.
Free for up to 10 people
Every feature, not a trial, no card needed. Bigger team? Try everything free for 14 days, or book a demo.